Requirements for Membership
Membership in the Association is granted to eligible individuals only. Membership cannot be granted to an organization. An eligible individual is one who:
(a) Is employed by a private law firm, a legal service clinic, a corporate legal department, a university legal department, a government legal agency, a court system, a charitable legal agency or any other organization engaged primarily in the practice of law, collectively referred to as “a firm”;
(b) Is employed in a position in where job duties are management responsibilities for one or more of the activities set out in "Schedule A" which is attached to and forms part of this policy; and, nominated by a supervising Director/Manager; and
(c) Is not a consultant or a business partner to an organization as set out in Schedule A, except as may be excepted there under.
Any person who is responsible in whole or in part for the development and execution of policy and/or strategy in a firm. A person may be responsible for directing, supervising or managing the activities of others, or may be a subject expert who is not accountable for the activities of others, but who has influence over them, directly or indirectly.
In a law firm setting, eligible individuals would generally report to a more senior manager, an Executive or Management Committee, or a lawyer, in his or her capacity as a management or administrative person in the firm. Eligible individuals would be engaged in management activities for the entirety of their working hours. Managers who work part time are eligible for TLOMA membership, provided they meet all other criteria.
There are four classes of membership in the Association:
Full Members are those who have been admitted by the Board of Directors (hereinafter referred to as the “Board”) to the Association as Full Members, who meet the Schedule “A” requirements of membership and are not in arrears with payment of membership dues.
A full membership may be granted to a Consultant in the legal industry if the following criteria are met:
(a) The individual is employed on a contract basis by a law firm and performing ongoing day-to-day management level administrative functions for one or more law firms which would otherwise qualify the individual for full membership in TLOMA; or
(b) The individual is self-employed and performing ongoing day-to-day management level administrative functions for one or more law firms which would otherwise qualify the individual for full membership in TLOMA; and
(c) The individual in (a) or (b) above also meets the full membership qualifications of an eligible individual as set out in the TLOMA Policies and Procedures Manual under 2(b)(i)(ii) and 2(c).
Lawyer Member. This category of membership is available to lawyers who meet the following requirements of membership:
(a) is a sole practitioner, or a member of a firm with ten or less people (including lawyers and staff);
(b) is the sole TLOMA member for his or her firm; and
(c) is engaged in management duties for their firm a minimum of 10% of their time.
Privileges and Obligations of Lawyer Membership:
Lawyer members are entitled to certain rights and privileges and are subject to the obligations of membership, which are:
(i) The right to receive notice and to attend all meetings of the Association;
(ii) The obligation to pay, when due, the membership dues set by the Board;
(iii) The obligation to conform to the policies and procedures of the Association as set out herein.
Lawyer members are not entitled to vote or to be a member of the Board of Directors or a TLOMA committee. Policies governing the participation and the benefits accruing to Lawyer Members shall be determined from time to time by the Board of Directors.
Life Members. This category of membership is restricted for former Full Members who
(a) have been a TLOMA member for at least 10 years; and
(b) have served for at least two years on the Board of the Association or have served the Association in some other equivalent way acceptable to the Board.
The benefits of a Life Member are as follows:
they have the same privileges as a full time member in that they are able to attend all meetings at their own expense;
they are invited to the June Networking Event at their own expense;
they are invited as a guest of TLOMA to the Holiday Networking Event in December;
they have access to the TLOMA website and may continue to receive the TLOMA newsletter at their own request; and
they may continue to attend the Annual Educational Conference at their own expense.
The benefits of a Life Member are conditional as follows and shall be suspended if the Life Member shall, at any time after ceasing to be employed in a law firm administration role, engage in any of the following activities with a firm as defined in subsection (a) under Requirements for Membership above:
(a) Actively seeks out consulting assignments to a firm and similar organizations; or
(b) Actively seeks out consulting assignments to a business with the objective that advice will be given to help the business market its products or services to a firm and similar organizations; or
(c) Takes employment with an organization whose principal business is selling products or services to a firm; or
(d) Takes employment with an organization whose business includes selling products or services to a firm and the employment is principally in connection with sales to a firm
but shall not be suspended as a result of the Life Member engaging in:
(i) Any consulting role that, in the judgment of the Board is only an extension or variation of the Life Member’s immediately preceding employment for example, a post-retirement advisory role; or
(ii) Any other activity that has been fully disclosed to the Board and with respect to which the Board is satisfied that the Life Member’s privileges should not be affected; or
(iii) May be suspended at the discretion of the Board at any time for unacceptable circumstances.
The above-noted benefits are subject to annual review at the discretion of the TLOMA Board of Directors.
Honorary Members. This category of membership is restricted to individuals who, while not qualified for membership under any other criterion, are deemed by the Board to have made a significant contribution to the objectives of the Association in a manner that makes the award of an Honorary Membership appropriate. An Honorary Membership conveys no rights or obligations and may be awarded for any period and may be revoked by the Board at any time.