Document Specialist (Remote - Afternoon/Evening)
Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Document Specialist to join the Document Services team. The required hours of work for this position are Tuesday to Friday from 1:00 p.m. to 9:00 p.m. ET / 11:00 a.m. to 7:00 p.m. MT / 10:00 a.m. to 6:00 p.m. PT and Saturday from 12:00 p.m. to 8:00 p.m. ET / 10:00 a.m. to 6:00 p.m. MT / 9:00 a.m. to 5:00 p.m. PT. We welcome applicants from the Toronto, Calgary and Vancouver areas.
Reporting to the Manager, Document Services, the Document Specialist will be responsible for all areas related to document production, providing technical and troubleshooting support in Microsoft Office applications and working closely with other members of the Document Services team.
Primary responsibilities include, but are not limited to:
- Provide firmwide document production and technical support using advanced Microsoft Office skills, ensuring compliance with Firm Standards
- Create, revise, and format complex legal documents using multiple methods including conversions, copy typing, transcription, and dictation
- Clean, troubleshoot, and repair documents while applying advanced numbering formatting and comparison techniques
- Convert, manipulate, and manage PDFs, including redaction, bookmarking, hyperlinking, form creation, and document compilation
- Produce and format PowerPoint presentations, Excel spreadsheets, tables, indexes, graphs and organizational charts
- Support collaboration by responding to document-related inquiries, training others, and working via screen sharing in Microsoft Teams
- Track and manage incoming work using the ServiceNow system and assist with additional projects as required
Qualifications
Education/Experience:
- Minimum of three years of experience in document production in a legal environment
- Microsoft Office Specialist certification in Word, PowerPoint and Excel is preferred
Skills/Abilities:
- Advanced technical skills in Microsoft Office applications (Word, Excel, PowerPoint and Outlook), Kofax Power PDF, Adobe Acrobat Pro, Workshare Compare, Litera Compare and BigHand Digital Dictation
- Strong troubleshooting and problem-solving skills with the initiative and ability to identify alternative solutions
- Excellent written and verbal communication skills
- Professional demeanour and strong customer-service skills
- Highly organized with exceptional attention to detail
- Advanced working knowledge of NetDocuments
- Ability to coordinate incoming requests and prioritize work effectively
Compensation
The expected compensation range for the Document Specialist position is $70,000 – $80,000. The following factors will be taken into consideration when assessing compensation: experience, education, job-related skills, and office location, among other factors.
Other Relevant Application Information
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.
While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications.
How to Apply:
To apply for this position, please submit your application along with a cover letter and résumé directly to our application portal.
Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.
Who We Are
At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.
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