Business & Finance Coordinator
About Cavalluzzo LLP
Founded in 1983, Cavalluzzo LLP is a law firm distinguished by its commitment to advancing equity and social justice and its provision of excellent legal services and representation.
Cavalluzzo LLP advocates on behalf of working people, Indigenous nations and equity-seeking groups and individuals in Ontario and across Canada.
Our practice is varied – encompassing labour, public, pension, administrative, Charter, health, education, employment law and class actions, as well as professional regulation, inquiries and inquests – but our dedication to superior advocacy is constant.
We represent trade unions, professionals and professional associations, non-unionized employees, multi-employer pension and benefit plans, and other organizations and individuals, in both the public and private sector, assisting them with day-to-day legal problems as well as long-term legal and policy strategies.
You can meet our team here.
About The Role
We are seeking a highly organized, efficient, and adaptable Business & Finance Coordinator. In this essential role for Cavalluzzo LLP, you will report to the Manager of Operations and Manager of Accounting to provide top-tier accounting and administration for the efficient operations of the firm.
Key Responsibilities
Finance & Accounting
- Calculates payroll and prepares payroll data for processing, including deductions and taxes, adhering to deadlines. Enters payroll data to ADP.
- Prepares and monitors budgets in consultation with the Manager of Accounting; monitors budget allocations and spending.
- Supports the preparation of monthly, quarterly, and ad hoc financial and client reports and projections.
- Posts monthly accounts. Manages cancellation of accounts in consultation with Manager of Accounting, as required.
- Issues Partners’ monthly tax installments.
- Prepares adjusting journal entries, providing support to Manager of Accounting.
- Prepares Counsel invoices.
- Maintains and reconciles accounts for associated lawyers.
- Acts as a key liaison during the audit process, primarily focusing on gathering, organizing, and verifying financial documentation to ensure compliance with internal controls and external regulations.
- Prepares confidential cheques, and distributes petty cash, as required.
- Supports professional and timely collection of any outstanding accounts receivable, in collaboration with Accounting Clerk, as required.
- Provides accurate and timely financial administration, reporting and reconciliation of pension and benefit plans, as required.
- Provides absence coverage for the Manager of Accounting, as required.
Business & Operations Administration
- Identifies and recommends procedural or policy changes to improve the efficiency of business and facility operations, and implements such changes once approved.
- Manages and tracks annual sponsorships and donations.
- Maintains accurate tenant records, profiles, beverage disbursements, and provides support for rent collection, as required.
- Acts as the primary liaison with a third-party information technology Managed Service Provider (MSP), managing the relationship, ensuring service delivery aligns with contractual agreements, escalating urgent issues, and handling administrative and operational tasks to ensure seamless MSP operations.
- Assists the Manager of Operations in planning and executing strategic operational projects.
- Minimum 3 to 5 years directly related work experience in finance and/or accounting and business coordination.
- Demonstrated knowledge of, and experience in, budgeting, financial reporting and payroll processing and administration.
- Strong attention to detail, ability to maintain accurate records, and handle administrative tasks effectively.
- Strong technical skills and computer literacy.
- Excellent interpersonal communication and relationship management.
- Strong work ethic and high level of integrity.
- Ability to manage sensitive or confidential information with tact and discretion.
- Commitment to social justice and participating in a diverse, honest, respectful, and mutually supportive workplace culture.
Additional Assets
- Hold a degree or diploma in accounting, business administration, commerce, or a related field.
- Prior experience with ADP and/or Acumin.
- Experience at law firm and/or in professional services organization.
- Experience in a unionized environment.
Don’t meet all the requirements? Cavalluzzo LLP considers an equivalent combination of knowledge, skills, education, and experience. We welcome your application. Applicants must be legally entitled to work in Canada.
Accessibility and Work Environment
Cavalluzzo is committed to creating a safe, accessible, and inclusive workplace.
The physical demands of this position may require the incumbent to spend extended periods of time sitting, walking, bending, and use keyboards, including working at a computer monitor and operating office equipment such as photocopiers and printers. Occasionally, the role may involve lifting boxes weighing up to 15 lbs.
Our office is in a three-floor heritage building with elevator access and automated doors. Our workplace has gender-neutral washrooms on all three floors, and ergonomic options available. The building includes fluorescent lighting and ambient noise from neighbouring offices due to the age of the building. We strive to maintain a scent-free and nut-free environment.
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Salary Range: $70,000 based on 35 hours a week.
Benefits: Comprehensive benefits package, pension participation, personal/paid-sick days entitlements, and three weeks vacation per year. Please note there may be vacation restrictions during the first week of each month.
Location: 474 Bathurst Street, Toronto, ON. The successful candidate will be expected to work hybrid, three days a week at our Toronto office, subject to Manager approval.
Term: Full-time indefinite.
Applications without a cover letter will not be considered. Applications will be accepted on a rolling basis until the position is filled and will be considered up to Jan 5, 2025. Early application is encouraged. Please submit one document containing your resumé, and cover letter addressing the following, to Darcie Dyer, Human Resources & Administration Coordinator at ddyer@cavalluzzo.com:
- Your experience in finance and/or accounting.
- Your experience in supporting payroll and/or pension and benefits administration.
- Your experience in coordinating business operations.
- Why you want to work in a social justice and equity serving workplace.
Cavalluzzo LLP is committed to equity, diversity, and inclusion within our recruitment practices, and to continue expanding the diversity of our staff team to better represent the clients we serve. We actively encourage applications from members of equity-deserving communities.
We are also committed to accessible employment practices. If you require any accommodations for the job application process, do not hesitate to contact Darcie Dyer (they/them) at ddyer@cavalluzzo.com.
We thank all applicants for their interest. Candidates selected for an interview will be contacted. All applications will be kept confidential.
No agencies or recruiters please.
Darcie Dyer (they/them)
Human Resources & Administration Coordinator
CAVALLUZZO LLP
474 Bathurst Street, Suite 300, Toronto, ON M5T 2S6
T. 416.964.1115 Ext.2244
E. ddyer@cavalluzzo.com