Legal Reception/Administrative Assistant
KMB Law is a leading full-service business-first Law Firm with offices in Mississauga, Burlington and Toronto. We are a Firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.
KMB Law is seeking a Legal Receptionist/Administrative Assistant with 1- 2 years of law firm experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong written and verbal communication skills.
This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.
Position Overview:
Reporting to the General Manager, the ideal candidate will be the first point of contact for clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. In this role you will welcome guests and greet people who visit, coordinate front desk activities, including distributing correspondence and redirecting phone calls. You will also be assisting the lawyers in the Toronto office with general legal administration tasks and be responsible for overflow billing assistance as required. This position is ideal for someone with strong customer service skills and a passion for maintaining efficient office operations in a fast-paced setting.
This role requires strong organizational skills, attention to detail and the ability to handle multiple responsibilities in a fast-paced environment. It is located in our Toronto office and is an in-office position. The hours of work are 9 a.m. – 5 p.m., however the successful candidate may be required to work outside of normal business hours to meet business and client needs.
Responsibilities include, among others:
- Greet clients and visitors in a friendly and professional manner.
- Perform data entry tasks, accurately and efficiently while maintaining up to date records.
- Complete general administrative tasks, including processing mail, scheduling of meetings, phone calls, and boardrooms for lawyers, answer accounting emails regarding payment questions, provide overflow billing assistance and maintain the front desk.
- Keep the reception area and lobby clean, organized, and welcoming.
- Monitor and restock office amenities such as coffee and snack bars, office supplies and coordinate placing replenishment orders as needed with the facilities coordinator.
- Other administrative duties as assigned.
Qualifications:
- 1-2 years’ experience in a professional services firm; law office experience is preferred.
- Proficient in Microsoft Office Suite and including Outlook and calendaring.
- Strong computer skills with the ability to learn new software quickly.
- Effective phone etiquette and customer skills.
- Strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
- Excellent written and oral skills with the ability to multi-task and prioritize.
- Detail oriented with the ability to work well in a busy team environment as well as working independently.
- Ability to work independently with minimal supervision, but also as part of a team.
Diversity and Inclusion
At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, employment and educational verification.
How to Apply:
Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate " Legal Receptionist/Administrative Assistant" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.
No agencies or recruiters please.