Legal Executive Assistant
Henein Hutchison Robitaille LLP seeks a highly skilled Executive Legal Assistant to join our esteemed team. In this pivotal role, you will provide comprehensive support to Partners while working collaboratively with the legal team. The ideal candidate will exhibit a proven track record of administrative excellence, with a minimum of five to ten years' experience in an executive legal support position. Experience in working within civil litigation departments is a plus.
Key Responsibilities:
Calendar and Schedule Coordination:
- Expertly manage extensive calendars and court schedules, ensuring optimal time management and seamless scheduling.
Meeting Support
-
Provide comprehensive support for meetings, court appearances, and speaking engagements, including documentation preparation and logistics coordination
-
Prepare any required documentation in advance of all meetings, court appearances or speaking engagements.
- Communication Management: Handle all communications with precision, including screening calls, managing correspondence, and responding promptly on behalf of the Partner.
- Practice Support: Collaborate with lawyers, clerks and vendors for the collection, review and production of documents.
- Administration:
- Record, edit, and review time dockets.
- Assist with the monthly billing process for Partners.
- Manage, prepare and submit expenses in a timely manner.
- Accomplish organization goals by maintaining and adhering to file management policies and procedures.
- Travel Arrangements: Coordinate all travel logistics meticulously, including accommodations, transportation, and itinerary preparation.
- Confidentiality Maintenance: Handle sensitive and confidential information with the utmost discretion and professionalism.
Qualifications:
- Experience: Minimum of five to ten years' experience in an Executive Legal Assistant role, preferably supporting C-Suite executives.
- Technical Proficiency: Advanced proficiency in MS Office Suite, Adobe, iManage, and Soluno.
- Communication Skills: Excellent written and verbal communication skills, with a keen eye for detail.
- Time Management: Ability to prioritize tasks effectively, manage multiple assignments concurrently, and thrive in a fast-paced environment.
- Confidentiality: Demonstrated ability to handle confidential information with discretion and integrity.
- Professional Demeanor: Possess a calm, confident, and professional demeanor under pressure.
Hours: Monday to Friday, either 8:30 am - 4:30 pm or 9:00 am - 5:00 pm.
Benefits:
- Three weeks' paid vacation to start
- After probationary period
- 3 Wellness Days
- Health and dental benefits
- Wellness Credit
- Health care spending account
- RRSP Contribution, after one year of service
Application:
Interested candidates should apply here.
No agencies or recruiters please.