Payroll Administrator
Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Payroll Administrator to join the Finance department in the Toronto office.
Reporting to the Payroll Manager, the Payroll Administrator will play a key role in the preparation and review of payrolls and in verifying the integrity of the payroll system on a global level.
Primary responsibilities of the position include, but are not limited to:
- Assisting with the preparation and review of firm payrolls using UKG Kronos (formerly Ultimate Software) applying knowledge of multi-provincial labour standards
- Verifying the integrity of the payroll, which consists of ensuring accuracy of payroll input and verifying output against various reports
- Running of imports into payroll software and balancing
- Inputting information into UKG that is payroll related (direct deposits and exception pay details)
- Assisting with processing of U.K. and U.S. Payrolls for staff on a bi-weekly and monthly basis
- Finalizing payroll processes after balancing and loading direct deposits
- Issuing and verifying manual cheques when required
- Preparing Canada Customs and Revenue Agency Payments
- Reconciling and remitting payment for EHT monthly
- Completing Record of Employments
- Preparing reports for client charges
- Completing monthly journal entries
- Responding to employee inquiries
- Assisting with annual compensation
- Assisting with contributions of Pension and RRSP
- Calculating termination/severance payments as required, keeping in mind legislative requirements
Qualifications
Education/Experience:
- Diploma in payroll, accounting, or business-related field is preferred
- Minimum of three years of payroll experience is required; legal institution experience would be an asset
- Certified by National Payroll Institute (formerly Canadian Payroll Association) as a CPP or in the process of being obtained is preferred
Skills and Abilities:
- Strong attention to detail while in a high volume & deadline-driven environment
- Strong verbal and written communication skills
- Ability to multi-task, respond to ad hoc questions and interruptions while meeting deadlines
- Must have ability to maintain confidentiality and practice discretion in interactions and dealings with others
- Works well both independently while at the same time collaboratively with internal clients
- Strong computer skills – MS Windows, Excel and Word
- Ability to handle complex problems and sensitive issues across all offices, such as new hire/termination requirements, special payments and discussions with staff regarding understanding their pay
- Willingness to research issues that arise, such as adjustments to pays, pension contribution and taxable benefits
How to Apply:
To apply for this position, please submit your application along with a cover letter and résumé directly to our application portal.
Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.
Who We Are
At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences, but also fostering an open and inclusive workplace culture for legal professionals and administrative professionals. As a winner of the Canada’s Best Diversity Employers award, as well as the Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business — they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities and cultures.
The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.
No agencies or recruiters please.