Payroll and Accounting Specialist
Position Title: Payroll and Accounting Specialist
Reporting To: Director, Finance
Position Type: Permanent, Full-Time
Hours of Work: 9:00 a.m. - 5:00 p.m. Monday to Friday
Position Summary:
Torkin Manes is seeking a detail-oriented and experienced Payroll and Accounting Specialist. Reporting to the Director of Finance, this position will be responsible for processing payroll and compensation for the Firm. In addition, the candidate will support general accounting functions including posting payroll entries, reconciling accounts, preparing the annual payroll budget and forecasting throughout the year. The ideal candidate will bring strong analytical skills, a solid understanding of payroll and accounting principles, and experience working in a professional services or legal environment.
Key Responsibilities:
- Process full cycle biweekly payroll including related changes; relating to new hires, terminations, salary increases/changes, bonus payments, fitness reimbursements, leave of absences and other taxable benefits as required.
- Create and run payroll reports from ADP WorkforceNow.
- Prepare payroll journal entries and reconcile related general ledger accounts.
- Balance and remit statutory withholdings, contributions to group RRSP plan, United Way, garnishments.
- Prepare annual payroll budget and projections in collaboration with the HR Department.
- Prepare reports for management and external accountants as required.
- Act as subject matter expert and respond to general questions related to payroll.
- Review and reconcile year end T4 slips, complete year end payroll process and year-end adjustments.
- Participate in internal and external payroll audits and respond to and resolve any government agency inquiries.
- Liaise with HR and third-party payroll vendors to ensure smooth payroll operations
- Monitor legislative changes that impact payroll, and update processes to ensure compliance.
- Identify any current inefficiencies, best practices and make recommendations for improvements.
- Assist with payroll and accounting projects as required.
Qualifications:
- Post secondary education in accounting
- Canadian Payroll Association (CPA) PCP designation or other equivalent designation
- 5+ years of payroll administration and reconciliation experience
- Solid knowledge of ADP Workforce Now (or other payroll processing software)
- Proficient in MS Office product suite
- Strong time management skills to effectively prioritize and meet critical deadlines with minimal supervision
- A proactive, self-starter with exceptional attention to detail
- Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment
- Excellent organizational skills and a high attention to detail
- Sound judgment including the ability to deal with confidential information with utmost discretion
- A flexible and positive attitude
- Effective verbal and written communication skills
- Ability to work independently and within a team
- Exposure to a document management system is an asset
Success in this role means:
- The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources
- Exceptional attention to detail
- Having a strong client service approach
- Resourceful. Strong research, investigative and problem solving skills
- Being a self-starter with the ability to work in a collaborative, team based environment and a demonstrated ability to share knowledge with others in a clear and concise manner
- Ability to be flexible with regards to hours during busy periods to meet the demands of the role
- Discretion and confidentially is essential to this role and required at all times
We thank all those who apply. However, only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.
If you are motivated and looking to excel, please submit your resume in confidence to: HR@torkinmanes.com
About Us
Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 100+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.
Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkinmanes.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.