Legal Assistant
Collins Metcalfe LLP is a respected law firm located in the heart of downtown Toronto, known for its commitment to excellence, collaboration, and advocacy for working people. We focus on union-side labour law, professional regulation, human rights law, and landlord-tenant law.
Collins Metcalfe LLP offers more than just a job — we offer a place where your work matters. You will be part of a collaborative and principled team that advocates fairness and justice every day.
The Firm is seeking a detail-oriented and proactive Legal Assistant with high-level organizational skills to join our team. This role provides essential administrative and legal support to our Partners, Director of Operations, and Associates, while also ensuring the smooth operation of our fast-paced office environment.
Key Responsibilities:
Legal Support
- Manage incoming/outgoing mail and courier deliveries.
- Manage incoming calls.
- Effectively draft, format, and proofread legal documents and correspondence.
- Maintain physical and electronic client files with confidentiality and professional standards.
- Strong Communication skills – clear and professional communication with clients and external parties.
- Support billing, time entry, and expense tracking.
- Time management skills – managing schedule deadlines to ensure compliance with court, filing, meetings, and hearing dates.
- Provide general administrative support including scanning and photocopying.
- Coordinate travel arrangements and organize process servers.
- Excellent interpersonal skills – ability to work effectively within a team, alongside lawyers and other legal and non-legal support staff.
- Open new matters in Clio Software.
Office & Kitchen Maintenance
- Maintain kitchen cleanliness (dishwasher, coffee machine, supplies).
- Monitor and restock kitchen and cleaning inventory.
- Keep shared spaces tidy and professional.
- Liaise with vendors and delivery services as needed.
Qualifications & Experience
- Legal Assistant diploma required, or an undergraduate degree preferred.
- Minimum two years’ experience in a legal or administrative role.
- Strong organizational, communication, and multitasking skills.
- Proficiency in Microsoft Office and document management systems.
- Ability to work independently and collaboratively with initiative.
Work Arrangement
This position is primarily in-office, with a schedule of four days per week onsite. After successfully completing the probationary period, employees are eligible for one remote workday per week.
Diverse, Inclusive and Equitable Workplace
Collins Metcalfe LLP is deeply committed to building a diverse, inclusive, and equitable workplace. We actively welcome applications from individuals of all backgrounds, including but not limited to women, Indigenous peoples, racialized persons, persons with disabilities, members of the LGBTQ2S+ community, and those facing systemic barriers to employment. We believe that a diverse team strengthens our advocacy and enriches our practice, and we are dedicated to fostering an environment where everyone feels valued, respected, and empowered to succeed.
Application Process
Please submit the following materials to Donna Embree:
We thank all applicants for their interest, but only those selected for an interview will be contacted.
No Agencies or Recruiters please.