Billing and Administrative Assistant
Kastner Ko is a litigation boutique in downtown Toronto with a focus on employment law, labour law, human rights, public law, state accountability, professional discipline, and workplace investigations.
For the last four years, we have been recognized by The Globe and Mail as one of Canada’s Best Law Firms for Labour & Employment and Human Rights.
Our team is built on a foundation of respect, collaboration, and shared success. We are committed to excellence in advocacy, precedent-setting work, work/life balance, and access to justice.
We are looking for an outstanding administrative professional with a passion for social justice to join our team.
Key responsibilities include:
- Working closely with lawyers and law clerks to prepare client accounts in a timely manner.
- Tracking, reviewing, and ensuring prompt payment of all firm expenses and client disbursements.
- Following-up on outstanding accounts, answering client inquiries regarding billing, and assisting clients with payment.
- Issuing cheques to clients, vendors, and staff as needed.
- Tracking and entering client payments.
- Providing administrative support as needed, including but not limited to printing, binding, scanning, sending documents by mail or courier, and scheduling internal events and meetings.
Minimum Qualifications:
- Two years of administrative experience, preferably in a professional services or law firm environment.
- Strong organizational and time management skills with the ability to prioritize projects, manage workload, and meet deadlines.
- Client-service oriented, with good communication and interpersonal skills.
- Detail-oriented and resourceful.
- Ability to work both independently and collaboratively within a team environment.
Experience with legal accounting and practice software is an asset.
Kastner Ko LLP welcomes and encourages applicants from equity-deserving groups.
Compensation
We offer a competitive salary commensurate with experience along with a comprehensive benefits plan including health, dental, and short- and long-term disability insurance. Staff also receive annual salary increases and bonuses.
Our office is located close to several transit hubs, including GO Transit, the TTC, and Bike Share.
How to apply
Interested candidates should send a cover letter and CV to our Office Manager, Chelsea Laidlaw, at claidlaw@kastnerko.com by no later than 5:00pm on Friday, August 22, 2025.
All applications and inquiries will be kept confidential. We thank all applicants for their interest, but only candidates selected for an interview will be contacted.
Accommodations are available on request. Please advise us of any accommodation needs.
No agencies or recruiters please.