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Accounting Specialist / Billing Clerk

 

Job Details

Firm Name: Piccolo Heath LLP
Posted: Tue. Jun 10, 2025
Location: Downtown; Partially remote (3 days/week in-office required)
Salary Range: $65,000+, according to experience/seniority plus benefit coverage and personal and health spending accounts

Job Type

  • Finance

Accounting Specialist / Billing Clerk

Job Type: Permanent Full-Time 

Compensation: $65,000+, according to experience/seniority plus benefit coverage and personal and health spending accounts 

Hours: 9am – 5pm (flexible; if needed) 

Experience: Minimum 5 years 

Location: Partially remote (3 days/week in-office required) 

About the Firm - Who We Are 

Piccolo Heath LLP is an established boutique employment law firm in downtown Toronto providing service to employers of all sizes, and to senior level executives. 

We work hard, but we appreciate the importance of work-life balance as well as occasional popcorn party and dishing about reality TV. 

About the Role – What We Are Looking For 

In this role, the Accounting Specialist will work closely with PH’s Firm Manager to manage firm's billing processes, ensuring accurate and timely invoicing, and maintaining financial records. They will prepare and send client invoices and will be responsible for day-to-day support of accounting operations, including accounts receivable and accounts payable. 

Responsibilities 

  • Monitor Accounts Receivable:  

  • Monitor and follow up on outstanding invoices and payments and report on status to Firm Manager 

  • Check for EFT/WIRE payments in bank accounts & enter receipts into Soluno/Actionstep

  • Cheque Deposits 

  • Manage Accounts Payable: Client disbursement collection, tracking, reporting and disbursing 

  • Assist with Internal and External Financial Reporting & Recordkeeping:  

  • Supporting Bookkeeper with monthly and annual reconciliations 

  • Generating and analyzing billing reports for management 

  • Assisting with recordkeeping and other LSO obligations 

  • Updating clients’ e-billing platforms with budget updates and estimates 

  • Prepare and Issue Invoices:  

  • Proofreading and adjusting all timekeepers’ dockets for accuracy, spelling, consistency, etc.  

  • Generating, reviewing & editing electronic copies of draft invoices (“pre-bills”) in Soluno per lawyers’ comments 

  • Generating and sending monthly client invoices mainly by email (via Soluno) 

  • Submitting client invoices via various client online payment electronic systems (e.g. Legal Tracker), including the generation of Excel & LEDES formatted invoices as necessary  

  • File Maintenance:  

  • Adhering to client file notes and counsel guidelines (where applicable) 

  • Preparing and implementing annual rate increases 

  • Client Communication: 

  • Respond to client inquiries regarding billing and payment issues 

  • Coordinating with the Firm Manager to solve any billing issues 

  • Other billing-related duties and tasks as assigned by Firm Manager 

Requirements 

  • Experience with our professional services billing system, Soluno/Actionstep, is preferred  
  • Tech-savvy with advanced knowledge of Outlook and Excel  

  • Post-secondary education (in accounting or finance) is required 

  • Proven experience as a billing clerk/accounting specialist or in a similar role, preferably in a law firm (5+ years preferred)

Qualifications & Skills 

  • Solid knowledge of basic accounting principles and math skills 

  • Strong organizational and time management skills  

  • Close attention to detail with strong analytical ability 

  • Ability to work both independently and collaboratively in a fast-paced environment 

  • Client-service oriented, with strong communication and interpersonal skills 

  • Adherence to confidentiality and other LSO obligations 

How to Apply

Qualified applicants should email their resume and cover email to Courtney Smith. We thank all applicants for their interest, but only those selected for an interview will be contacted. 

PH provides accommodation pursuant to AODA and the Human Rights Code. We welcome and encourage people living with disabilities and those from marginalized backgrounds to apply. 

No agencies or recruiters please. 

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