Senior Legal Secretary - Tax - Bilingual
The Senior Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents).
Responsibilities:
- Proactively manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
- Client intake administration (e.g. AML, engagement letters)
- Provide billing support to attorneys
- Call handling/gate-keeping
- Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings
- Manage in-box, and assist with email filing into iManage; while supporting hard copy filing
- Support client activities and is in direct contact with clients and their assistants
- Proactively builds and coordinates relationships with E2E services, other BM secretaries, and teams. Utilizes and reviews materials from Service Centers to ensure efficiency and accuracy
- Document production for urgent jobs which are not suitable to be done by Document Services
- Proactively manages competing deadlines
- May liaise with courts and ensure accurate development of court documentation/bundles
- Provide administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting
- Support junior members acting as buddy/mentor
- Undertake specific practice group tasks and requirements
Skills and Experience:
- Good experience working in a legal sector or other professional services environment
- Proficiency gained through job-related training and work experience
- Strong technical capabilities across MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Strong diary/calendar management skills
- Strong document management skills
- Able to problem solve based on standard ways of operating
- Able to manage competing tasks and demands
- Proactively seek to upskill
- Able to establish and maintain effective working relationships; a team player
- Strong communication skills, both written and verbal
- Work requires continual attention to detail in completing assignments
Interested applicants should include a cover letter and resume. Applications will be held in strictest of confidence. Please apply directly to our applicant tracking system by clicking here.
We welcome and encourage applications from diverse applicants, including people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest. However, only those selected for an interview will be contacted. Please note, by applying to the career opportunity, your application and resume will be stored on a server in the United States.
No agencies or recruiters please.