Professional Resource Assistant
McCarthy Tétrault is Canada’s leading full-service law firm. We provide creative and intelligent legal services to some of the most influential businesses and institutions nationally and globally, throughout our offices in Vancouver, Calgary, Toronto, Montréal, Québec City, New York City, and London, U.K.
We offer challenging and rewarding career opportunities and are delighted to have been selected as one of Canada’s Top 100 Employers 2019 for the seventh consecutive year.
We have a current opportunity for an Assistant on our Professional Resources (PR) Team. This is a permanent, full-time opportunity in Toronto.
RESPONSIBILITIES
- Providing daily administrative support to the local Professional Resources Talent Team and assisting with general administrative department responsibilities, team projects and assignments, as necessary
- Planning, scheduling and tracking large volume of meetings with multiple participants in an organized and efficient manner while handling meeting logistics including: booking boardrooms, scheduling video conferences, drafting and circulating agendas, maintaining notes and meeting documentation, and following up on action items
- Providing administrative assistance to the PR talent teams responsible for the recruitment and onboarding of law firm professionals (students, lawyers and paraprofessionals)
- Working collaboratively with the Inclusion Now team in support of new and existing priorities and initiatives
- Maintaining and updating department lists and analyzing and preparing data as requested in a logical and organized format
- Participating in monthly meetings of PR Coordinators nationally to share news, updates, best practices, and training
- Identifying PR processes, tasks, and project improvement opportunities and working together as a PR group to improve
- Managing team expenses and payment of invoices
QUALIFICATIONS
- Post-Secondary education in Administration or a related field and a minimum of 2 years office experience in a demanding, fast-paced environment
- Strong attention to detail and excellent organizational, time management and communication skills
- Ability to multi task and prioritize while maintaining strong client service orientation
- Demonstrated commitment to maintaining confidentiality and professionally handling sensitive materials and information
- Must be flexible during heavy workload periods. Role may require flexible lunch hours and some evening work
- Intermediate-level technical skills in MS Office (Excel, Outlook, PowerPoint, and Word)
Qualified candidates are invited to submit their resume to the following address:
E-mail : recruit@mccarthy.ca.
McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.
NO AGENCIES PLEASE.