Senior Legal Administrative Assistant
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently recruiting for a senior level Legal Administrative Assistant to join our fast paced team. The incumbent will provide support to professionals within the Entertainment and Sports Law Group.
RESPONSIBILITIES
The incumbent’s responsibilities may include and are not limited to the following:
- Manage all expenses in a timely manner and with utmost care, following up on reimbursements, as required
- Strong e-filing skills – takes interest in parties/subject matter in order to enhance abilities in this area, ensuring that files are descriptive for easy retrieval
- Tracking of execution of multiple agreements through practice management systems
- Establishes and maintains effective working relationships with senior executive contacts/clients
- Organizes and facilitates meetings, special events, books appointments, airfare, hotel arrangements and confirms reservations, attendance and agendas. Provides executive administrative support and follow-up on matters on behalf of professional
- Thoroughly manages calendars and contacts, and is able to heavily implement and maintain practice management systems on behalf of busy professionals
- Liaise with Billing Clerk to effectively prepare accounts, manage pre-bills and billing process, having a strong working proficiency with all accounting and billing procedures
- Manage File Opening and Conflict processes and correspondence that goes with each process
- Strong knowledge of general office procedures, office systems, file management and associated policies
- Confidentiality, discretion and a high degree of professionalism are critical due to sensitive client high profile material and information
- Take instruction, prioritize incoming work, follow through on assignments and manage ongoing tasks
- A fundamental understanding of French, would be an asset
- Any other duties as required
QUALIFICATIONS
- Graduate from a recognized Legal Secretarial, Law Clerk or Administrative/Executive Assistant program with at least 8+ years of experience as a Legal Administrative Assistant
- Interest in and understanding of entertainment and sports law
- Thorough knowledge of contracts and contract procedures
- Exceptional interpersonal skills with a high degree of professionalism and discretion, having the ability to communicate in a professional, efficient manner with clients and external contacts, as well as internally throughout the firm
- Strong attention to detail with exceptional proofreading abilities
- Must be pro-active with exceptional organizational and prioritization abilities
- Fast and accurate typing speed, who produces a high quality product and takes pride in their work
- Excellent oral and written communication skills, including a strong knowledge of grammar, and exceptional spelling
- Ability to deal with pressure, changing priorities and multi-tasking, and be open to learning and employing new concepts and work styles
- Ability to work well in a team as well as independently, especially with lawyers who have international practices
- Ability to excel in a deadline-driven environment and the ability to work after hours, sometimes on short notice, in order to meet deadlines
- Excellent proficiency with Word 2016, Outlook, iManage, PowerPoint, Excel and Expert Time
To apply for this position, please go to our Careers Page at www.gowlingwlg.com
Gowling WLG employees benefit from a hybrid work environment.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
NO AGENCIES PLEASE.